“Records management is not a sexy phrase in the federal government, but what you get when you remove transitory and spam messages is real business intelligence,” Montel said. “You can build models of how you are doing business. We want to be able to demonstrate from business actions — take a subject, run analytics and see the systems and people it talks to. Before, it took us forever to do this. But we’re doing this quicker, faster and cheaper, and the real intelligence of data capturing is way beyond IT transformation. It adds huge value.”
The above is a quote from John Montel,
DOI eRecords Service Manager. It is taken from an article in FCW entitled Interior takes records management to the cloud. More excerpts are below and you can read the article in its entirety by clicking on the link.
The Interior Department is the first Cabinet-level agency to take records managements to the cloud. The Email, Enterprise Records and Document Management System (eERDMS) is designed to manage records, documents, forms and other data that supports the department’s programs and missions. It is part of Interior’s IT Transformation initiative, which is expected to save $500 million by 2020…
The eERDMS has been a hit already, said DOI eRecords Service Manager John Montel, who oversees the largest cloud-based records and information governance program in the federal government.
Records can be easily searched by keyword, and documents containing potentially important terms for legal cases, such as “Deepwater Horizon Oil Spill,” can be flagged to stay in the system indefinitely.
“Every inbound and outbound email, we get a journal copy in our records management system in OpenText format, right into the cloud, and we’re the first Cabinet agency to achieve this,” Montel said…
The eERDMS package, Montel said, is the “big kahuna burger” for the agency because it provides “real business intelligence.” In terms of efficiency, it could save the agency tens of millions of dollars — a small but sizable chunk of the $500 million it expects to save through its IT Transformation initiative.