While doing some research I came across this article from Computer World that immediately caught my eye entitled, Records Management is Dead, Long Live Records Management. I have excerpted part of it below.
The records management requirements, particularly around destruction of information, really don’t make any sense in an electronic world, but they are not about to change any time soon. So what can you do about it?
The answer is to take control of your information.
And here’s where effective collaboration comes in. A neutral, centralized SaaS-based collaboration platform that automatically provides version control, a record of all transactions, and a robust, indelible audit trail brings certainty to the status of each “record,” giving organizations the control they need over information that is shared both internally and externally. While you can’t rely on destruction, you can make sure that you can always access, search and track this information.
In addition, introducing control of information sharing in a multiparty environment encourages individual accountability. The recording of every transaction, using a collaboration platform, creates a culture of transparency where taking responsibility for progress becomes the norm. The same platform gives participants the productivity tools they need to actually drive that progress.
This form of collaboration goes a lot further than obsolete records management processes to control the movement of today’s electronic records. It gives legal, compliance, and IT the tools and information they need to ensure adherence to information management requirements and to find the information needed to resolve operational and legal disputes.
The rise of electronic records is forcing everyone to rethink the very idea of “records management.” In an age when it is impossible to destroy some information, the best strategy we have is to control and ensure access to it. And the best way to control shared information is with a neutral, SaaS-based collaboration platform.
For those of you working with electronic records I’d love to hear what means you use to take control of your information