To celebrate Global Information Governance Day I am starting a blog series on ARMA’s Generally Accepted Recordkeeping Principles (GARP). This was inspired by some of my recent blog posts on the Information Governance Reference Model (IGRP). There is a synergy between GARP, IGRM and ARMA’s International Information Governance Maturity Model which leads to a transformational level of information governance.
The first principle of GARP is accountability which means:
An organization shall assign a senior executive who will oversee a recordkeeping program and delegate program responsibility to appropriate individuals, adopt policies and procedures to guide personnel, and ensure program auditability.
During the Global Information Governance Day tweetchat the question was asked, what is the biggest hurdle to information governance and the Robin Woolen referenced GARP how a lack of accountability is the biggest hurdle to information governance.
Organization do not drift towards information governance. No one likes to be audited and having their shoulder looked over to ensure they are in compliance. Information governance is more then just policy, but also holding people accountable to policy. No RIM program can be an island in and of itself. A RIM program that is accountable and has information governance maturity is one that is answerable to a C level executive.
Although all stakeholders are part of an Accountability program, the primary owner of the GARP® Principle of Accountability is BUSINESS, as representative of the organization’s senior executives. Often times RIM is responsible for oversight of this principle.
Using the IGRM and ARMA’s Accountability principle together can enable a more proactive
approach to mitigate risk and uncover deficiencies in recordkeeping before they are identified
through a litigation event, regulatory investigation/audit or other risk exposure.
If you have a few moments, I would love to hear your feedback on what accountability looks like in your organization what the process was like to gain executive level buy-in for information governance.
For more information you can read the “How the Information Governance Reference Model (IGRM) Complements ARMA International’s Generally Accepted Recordkeeping Principles (GARP)”) as well as ARMA International’s The Principles: Generallty Accepted Recordskeeping Principle of Accountability